Conference Agenda Details
Bylaw changes that are submitted according to the TMA Bylaws will be voted on
Tuesday, August 16, 2010.
Elections will be held for the offices listed below on Tuesday August 16th,
2011.
OFFICERS TO BE ELECTED
President
Vice-President
Secretary/Treasurer
Director of Boston
Director of Chicago
Director of Detroit
Director of Las Vegas
Director of Northern California
Director of Phoenix
Director of Southern California
Director of St. Louis
2-Director(s) at Large
Broadway Director
Traveling Director
Delegates to the 2013 AFM Convention will be elected in 2012.
Resolutions and Bylaw Amendments
BJ Fullenkamp Resolution #1
Whereas, B.J. Fullenkamp has served TMA as Secretary-Treasurer for many years;
and
Whereas, The TMA Secretary-Treasurer is the busiest titled-officer position in
TMA; and
Whereas, B.J. Fullenkamp also took on the duties of Pit Bulletin Editor above
and beyond the call of duty; and
Whereas, B.J. Fullenkamp worked tirelessly on behalf of all TMA musicians; now,
therefore, be it
Resolved, That TMA extends to B.J. Fullenkamp its sincere gratitude for a job
well done, and blessings on all of his future endeavors.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Standing Committees Resolution #2
Whereas, It is necessary to the Revitalization of TMA to be inclusive and not
exclusive; and
Whereas, Committees are useful to provide more member involvement; and
Whereas, All committees should have a defined purpose and function; and
Whereas, The establishment of Standing Committees is vital to the growth and
success of any organization;
now, therefore, be it Resolved, That Article VIII of the TMA Bylaws be amended
as follows:
ARTICLE VIII – COMMITTEES
Section 1. Such committees as the membership or the Executive Board shall from
time to time deem necessary to carry on the work
of the TMA shall be appointed by the President. Members of anycommittee shall be
TMA members in good standing. The President
shall be an ex-officio member of all committees except the (Nominating) Election
Committee.
NEW SECTIONS
Section 2. The Standing Committees of TMA shall be a Legislative Committee, a
Public Relations and Publicity Committee, and a
Chapter and Membership Recruitment Committee. Each Standing Page 3Committee
shall consist of at least three members (excluding the
President). The President shall make appointments to fill vacancies on Standing
Committees as they arise.
Section 3. The Legislative Committee shall examine all proposed amendments to
the Bylaws, work with proponents to put such
proposed amendments in proper form and language, offer any amendments to the
proposed amendments it deems desirable for
consideration by the membership, and, at its discretion, offer its
recommendation as to whether or not the amendments should be
enacted. The Legislative Committee shall in addition draft legislation for the
AFM Convention and such other documents as may be
directed by the Executive Board.
Section 4. The Public Relations and Publicity Committee shall develop public
relations strategies, draft press, media and general
releases, and establish and maintain press and media contact lists. It shall be
subject to the direction of the Executive Board.
Section 5. The Chapter and Membership Recruitment Committee shall make
recommendations to the Executive Board for the establishment of membership
recruitment and retention programs, identify potential new TMA chapters, and
assist in the establishment of such chapters.
Section 6. Other ad hoc committees shall be appointed as the Executive Board
shall from time to time deem necessary to carry on the work of TMA.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Adjunct Officers Resolution #3
Whereas, There are duties of a specialized nature that are of benefit to TMA;
and
Whereas, TMA should promulgate more membership participation at every
opportunity;
now, therefore, be it Resolved, That the following New Article be added to
the TMA Bylaws:
NEW ARTICLE
Adjunct Officers
Section 1. The Adjunct Officers for TMA shall be The Pit Bulletin Editor and TMA
Webmaster. Adjunct Officers shall be members in good standing with TMA and
subject to an appointment by the President with the approval of the Executive
Board.
Section 2. The Pit Bulletin Editor shall prepare and promulgate all issues of
The Pit Bulletin newsletter, subject to the supervision and direction of the
Executive Board.
Section 3. The TMA Webmaster shall be responsible for maintaining and developing
the TMA website under the direction of the Executive Board, and shall assist in
the development of communications utilizing the Internet.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
TMA Convention Delegates Resolution #4
Whereas, The AFM International Convention is now held every three years; and
Whereas, It is prudent to elect the TMA Convention Delegates as close as
possible to the AFM International Convention;
now, therefore, be it Resolved, That Article V, Section 5 of the TMA Bylaws be
amended as follows:
Section 5.
The President and the Secretary-Treasurer shall serve, by virtue of office, as
Delegates to the AFM International Convention. A third Delegate and two
Alternate Delegates shall be elected at the annual membership meeting (in each
even-numbered year) immediately preceding the AFM International Convention. A
minimum of one and a maximum of three Delegates may be sent.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Membership Resolution #5
Whereas, TMA should always seek to recruit more members; and
Whereas, One of TMA’s recruitment objectives is to enlist more traveling
members; and
Whereas, Such members often cannot be affiliated with a particular location and
therefore a particular TMA Chapter; and
Whereas, It is advantageous to have more flexibility in any membership program;
now, therefore, be it Resolved, That Article III of the TMA Bylaws be amended as
follows:
ARTICLE III - MEMBERSHIP
Section 1. Any member in good standing of the AFM shall be eligible for
membership in the TMA. Members may join directly through TMA or through any of
its recognized chapters.
NEW SUBSECTION.
a. Members who join directly through TMA may be referred to as Members-at-Large
and shall be entitled to all rights and privileges as TMA members. Such members
shall be subject to approval by the TMA Executive Board upon application for
membership. The Executive Board shall have the right to assign such members to
recognized chapters as chapter-affiliated members upon application for
membership as it deems appropriate.
NEW SUBSECTION.
b. Any member who joins through a recognized chapter of TMA may be referred to
as a Chapter Member and shall be entitled to all rights and privileges as TMA
members.
NEW SUBSECTION.
c. For the purposes of these Bylaws, “TMA member” shall include any Chapter
Member or Member-at-Large.
Section 2. Local or regional chapters of the TMA may be organized. Recognition
will be conferred by a majority vote of the Executive
Board (of Directors).
a. The Executive Board (of Directors) shall establish, by a majority vote,
minimum standards for chapters. Such standards may include a minimum number of
members necessary for chapter recognition, and shall include a requirement that
recognized chapters must provide TMA with a schedule of the chapter’s membership
dues schedule and any changes thereto. The Executive Board (of Directors) may
declare a chapter not meeting these minimum standards or retaining such minimum
number of members to be dissolved.
b. In the event that a chapter is dissolved or otherwise ceases to exist, the
individual members of that chapter shall retain membership in the TMA as
Members-at-Large.
c. The Bylaws of all chapters shall be subject to and subordinate to these
Bylaws and the activities of all chapters shall at all times be in accordance
with the latter.
d. All chapters shall submit a list of the names and addresses of their members
to the TMA Secretary-Treasurer not later than July
1st of each year.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Chapter Selection to the Executive Board Resolution #6
WHEREAS, It is appropriate for each Chapter to choose the member who shall best
represent that Chapter on the TMA Executive Board;
therefore be it Resolved, That Article III, Section 2 be amended as follows:
NEW SUBSECTION
e. Each Chapter shall choose one of its members in good standing who shall serve
as its Director on the TMA Executive Board. Each Chapter shall inform the TMA
Secretary-Treasurer of its choice of Director immediately following the election
of the other officers at the Annual Meeting.
Submitted by,
Tom Mendel Allen Biggs
Keith Claeys Tony D’Amico
Carey Deadman Rich Genovese
Art Linsner Michael Manley
Christina Steffen George Troia
Rich Tremarello Walter Usiatynski
Article V Resolution #7
WHEREAS, Annual Meetings are held in varying locations chosen by the Executive
Board; and
WHEREAS, In order to prevent an unfair advantage when a significant number of
attendees who reside near the Meeting’s location may disproportionately affect
the results of voting;
therefore, be it Resolved, That Article V, Section 2 be amended as follows:
a. All officers, except Chapter Directors, shall be elected at an annual
membership meeting. Any member shall be eligible to hold office, but no member
shall hold more than one office. (Only a member of a recognized Chapter shall be
eligible to hold the office of Director for that Chapter.) The officers, except
Chapter Directors, shall be elected by ballot, unless only one candidate is
nominated, in which case that candidate shall be declared elected by
acclamation. Officers shall serve for one year or until their successors are
elected (or in the case of Chapter Directors, chosen by their Chapters) and
installed. Their term
of office shall begin at the close of the meeting at which they have been
elected (or in the case of Chapter Directors, chosen by their Chapters).
NEW SUBSECTION
b. Beginning at the 2012 Annual Meeting, only the President, Vice-President,
Secretary-Treasurer, Director for Broadway, Director for Travelers, Directors
for the membership-at-large and Chapter Directors may vote in the amendment of
Bylaws and the election of officers.
Submitted by:
Tom Mendel Allen Biggs
Keith Claeys Tony D’Amico
Carey Deadman Rich Genovese
Art Linsner Michael Manley
Christina Steffen Rich Tremarello
Walter Usiatynski
Article IV Dues Payment Options Resolution #8
Whereas, It is advantageous for TMA to facilitate dues payments for its members
by providing more payment options; and
Whereas, TMA Chapters should be encouraged to maintain a fund for operating
capital; and
Whereas, TMA can provide assistance to new Chapters in the collection of
membership dues;
now, therefore, be it Resolved, That Article IV of the TMA Bylaws be amended as
follows:
ARTICLE IV - FUNDS
Section 1. The funds of the TMA shall be created and maintained by dues assessed
upon individual members and from such other sources as may from time to time be
available and are not in conflict with the Bylaws or goals of the TMA nor in
conflict with the Bylaws of the AFM or civil law.
Section 2. The annual dues (of the) for any TMA member shall be no less than US
($35.00) $40.00 US, $35.00 of which shall be applied or paid as TMA per capita
dues. Dues shall be payable on or before January 1st or July 1st of each year.
Members, or potential members, may be allowed to make a one-time payment in the
amount of onehalf of the annual membership dues, with the sole intent and
purpose of adjusting their annual membership payment to July
1. Members-at-Large shall pay dues directly to TMA. Chapter Members may pay dues
directly to their chapter or to TMA. Any membership dues received by TMA from
Chapter Members in excess of the TMA per capita dues shall be forwarded by TMA
to the chapter in which the member maintains membership. The Secretary-Treasurer
shall notify any member whose dues are in arrears, and any member whose dues are
not paid within 30 days of notice shall be automatically dropped from membership
rolls. The Executive Board (of Directors) shall have the authority to establish,
at its discretion, reasonable proration of dues for membership applicants
desiring to join during the year.
Section 3. All funds of the TMA shall be utilized to further the interests and
purposes of the TMA as expressed in these Bylaws.
Section 4. All former Presidents of the TMA (National) shall be granted lifetime
membership, which includes the waiving of annual dues.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Alternates to PCC TMA 2011Resolution #9
Whereas, Article 22, Section 15(a) of the AFM Bylaws states, “A Council shall be
formed consisting of one elected representative from each of the then current
Locals’ Conferences, which shall be known as the Locals’ Conferences Council (“LCC”).
A Council shall be formed consisting of one elected representative from each of
the then current Player Conferences, which shall be known as the Player
Conferences Council (“PCC”). The purpose of these
Councils is to exchange information and ideas on appropriate subjects regarding
the good and welfare of the AFM, its Locals, and its members;” and
Whereas, It is customary and prudent to have elected alternate delegates and
representatives to any organization or meeting in the event that the primary
delegates or representatives are unavailable to represent an organization; and
Whereas, The AFM-IEB promulgates the election by the regional conferences of
alternate delegates to the LCC as a matter of policy;
therefore, be it Resolved, That Article V of the TMA Bylaws be amended as
follows:
NEW SECTION.
Section 7. One or more TMA alternate representatives shall be elected to attend
the LCC/PCC Conference, in the event that the President is unavailable to
attend. Such alternates shall be elected at each annual membership meeting
except for the annual meeting immediately preceding an AFM Convention. A
plurality of votes shall determine the order of the alternates.
Submitted by: Vicky Smolik
Paul Castillo
Bob Sanders
Nominations and Elections Resolution #10
Whereas, It is advisable for any democratic organization to have a clearly
defined nominations and elections procedure; and
Whereas, Such a procedure should reflect the custom and practice of established
democratic organizations to encourage more members to run for office rather than
fewer members; and
Whereas, Such encouragement helps to avoid the establishment of an entrenched
incumbency; and
Whereas, Entrenched incumbencies are a cause of stagnancy within an
organization; and
Whereas, TMA seeks to grow and increase its vitality throughout the AFM; and
Whereas, A successful organization seeks to be inclusive rather than exclusive;
now, therefore, be it Resolved, That Article V, Section 2 of the TMA Bylaws be
amended and a New Article be added to the TMA Bylaws as follows:
ARTICLE V - OFFICERS
Section 1. The officers of the TMA shall be a President, a Vice-President, a
Secretary- Treasurer, a Director for Broadway, a Director for Travelers, a
Director for each recognized Chapter, and two Directors for the
membership-at-large. These officers shall perform the duties prescribed by these
Bylaws and by the parliamentary authority adopted by the TMA.
(Section 2. All officers shall be elected at an annual membership meeting. Any
member shall be eligible to hold office, but no member shall hold more than one
office. Only a member of a recognized Chapter shall be eligible to hold the
office of Director for that Chapter. The officers shall be elected by ballot,
unless only one candidate is nominated, in which case that candidate shall be
declared elected by acclamation. Officers shall serve for one year or until
their
successors are elected and installed. Their term of office shall begin at the
close of the meeting at which they have been elected.)
NEW ARTICLE.
ARTICLE XI – NOMINATIONS AND ELECTIONS OF OFFICERS
Section 1. All officers, and delegates as provided in these bylaws, shall be
elected at the annual membership meeting. Any member shall be eligible to be
nominated and to hold office, but no member shall hold more than one office.
Only a member of a recognized Chapter shall be eligible to hold the office of
Director for that Chapter.
Section 2. Nominations and elections shall take place during the last day of the
annual meeting.
Section 3. Any member in good standing present at the meeting shall be entitled
to nominate any eligible candidate of his/her choice.
Section 4. No member shall hold – nor accept nomination for more than one
office, although she/he may additionally hold the position of – and accept
nomination for – delegate or alternate delegate.
Section 5. Elections shall be by secret ballot. In the event that there are no
more candidates than there are positions for any Office, such candidate(s) shall
be declared elected by acclamation to that Office, without the need of
balloting.
Section 6. If balloting is necessary, the President shall appoint an Election
Committee of three members in good standing who are not candidates. The
committee shall choose a Chairperson. The committee shall handle all details of
the election.
Section 7. All members in good standing in attendance at the meeting shall be
eligible to vote.
Section 8. A plurality of votes cast shall elect a candidate to office.
Alternate delegates to conventions and conferences of the Federation shall be
those candidates in sequence by vote totals.
Section 9. The term of office for all candidates elected to office or to a
delegate position shall begin at the close of the meeting at which they have
been elected.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders
Election Procedure Resolution #11
WHEREAS, During the election of officers at TMA Annual Meetings, it has been the
custom to count votes for each office and declare a winner before opening the
floor to nominations for the next office; and
WHEREAS, voting members would be better informed by having the results of the
previous election before making a new nomination; and
WHEREAS, Robert’s Rules Of Order suggests that each society should prescribe in
its bylaws the method of voting in elections;
therefore, be it Resolved, That Article V, Section 2 be amended as follows:
NEW SUBSECTION
c. Balloting for each office shall immediately follow nominations from the floor
for that office. The ballots shall be counted for one office and the result of
that election shall be announced before the next office to be voted on is opened
to nominations from the floor.
Submitted by:
Tom Mendel Allen Biggs
Keith Claeys Tony D’Amico
Carey Deadman Rich Genovese
Art Linsner Michael Manley
Christina Steffen George Troia
Rich Tremarello Walter Usiatynski
Housekeeping Board of Directors Resolution #12
Whereas, The term “Board of Directors” appears intermittently in the TMA Bylaws;
and
Whereas, The term “Executive Board” also appears in the TMA Bylaws; and
Whereas, The two terms clearly refer to the same governing TMA body; and
Whereas, The term “Executive Board” is defined in the TMA Bylaws, and the term
“Board of Directors” is not;
now, therefore, be it Resolved, That as a matter of housekeeping, the term
“Board of Directors” shall be revised to read “Executive Board” throughout the
TMA Bylaws.
Submitted by: Paul Castillo
Vicky Smolik
Bob Sanders